{"id":35707,"date":"2025-11-24T13:22:43","date_gmt":"2025-11-24T13:22:43","guid":{"rendered":"https:\/\/grapenordic.com\/what-is-gdpr\/"},"modified":"2025-12-02T11:19:59","modified_gmt":"2025-12-02T11:19:59","slug":"what-is-gdpr","status":"publish","type":"post","link":"https:\/\/grapenordic.com\/en\/what-is-gdpr\/","title":{"rendered":"What is GDPR?"},"content":{"rendered":"[vc_row type=&#8221;in_container&#8221; full_screen_row_position=&#8221;middle&#8221; column_margin=&#8221;default&#8221; column_direction=&#8221;default&#8221; column_direction_tablet=&#8221;default&#8221; column_direction_phone=&#8221;default&#8221; scene_position=&#8221;center&#8221; top_padding=&#8221;80px&#8221; top_padding_tablet=&#8221;20px&#8221; top_padding_phone=&#8221;0px&#8221; text_color=&#8221;dark&#8221; text_align=&#8221;left&#8221; row_border_radius=&#8221;none&#8221; row_border_radius_applies=&#8221;bg&#8221; overflow=&#8221;visible&#8221; overlay_strength=&#8221;0.3&#8243; gradient_direction=&#8221;left_to_right&#8221; 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background_hover_color_opacity=&#8221;1&#8243; column_backdrop_filter=&#8221;none&#8221; column_shadow=&#8221;none&#8221; column_border_radius=&#8221;none&#8221; column_link_target=&#8221;_self&#8221; overflow=&#8221;visible&#8221; gradient_direction=&#8221;left_to_right&#8221; overlay_strength=&#8221;0.3&#8243; width=&#8221;1\/1&#8243; tablet_width_inherit=&#8221;default&#8221; animation_type=&#8221;default&#8221; bg_image_animation=&#8221;none&#8221; border_type=&#8221;simple&#8221; column_border_width=&#8221;none&#8221; column_border_style=&#8221;solid&#8221;][\/vc_column_inner][\/vc_row_inner][\/vc_column][vc_column column_padding=&#8221;no-extra-padding&#8221; column_padding_tablet=&#8221;inherit&#8221; column_padding_phone=&#8221;inherit&#8221; column_padding_position=&#8221;all&#8221; column_element_direction_desktop=&#8221;default&#8221; column_element_spacing=&#8221;default&#8221; desktop_text_alignment=&#8221;default&#8221; tablet_text_alignment=&#8221;default&#8221; phone_text_alignment=&#8221;default&#8221; background_color_opacity=&#8221;1&#8243; background_hover_color_opacity=&#8221;1&#8243; column_backdrop_filter=&#8221;none&#8221; column_shadow=&#8221;none&#8221; column_border_radius=&#8221;none&#8221; column_link_target=&#8221;_self&#8221; column_position=&#8221;default&#8221; gradient_direction=&#8221;left_to_right&#8221; overlay_strength=&#8221;0.3&#8243; width=&#8221;2\/3&#8243; tablet_width_inherit=&#8221;default&#8221; animation_type=&#8221;default&#8221; bg_image_animation=&#8221;none&#8221; border_type=&#8221;simple&#8221; column_border_width=&#8221;none&#8221; column_border_style=&#8221;solid&#8221;][vc_column_text css=&#8221;&#8221; text_direction=&#8221;default&#8221;]\n<h2><span class=\"NormalTextRun SpellingErrorV2Themed SpellingErrorHighlight SCXW223129048 BCX0\" data-ccp-parastyle=\"heading 1\">What is<\/span><span class=\"NormalTextRun SCXW223129048 BCX0\" data-ccp-parastyle=\"heading 1\"> is <span style=\"color: #e96569;\">GDPR<\/span>?<\/span><\/h2>\n<p><a href=\"https:\/\/gdpr-info.eu\">GDPR is the EU<\/a>&#8216;s personal data protection regulation. In short, GDPR sets the framework for how organizations collect, use, store and share personal data (anything that can identify a person &#8211; e.g. name, email, photo, IP address). <\/p>\n<p>Why it matters: If you have customers, employees, candidates or web visitors in the EU\/EEA, GDPR applies regardless of whether you are based in the Nordics or deliver to EU markets.<\/p>\n<h2 aria-level=\"3\">The basic idea &#8211; without <span style=\"color: #e96569;\">legalese <\/span> <\/h2>\n<p>GDPR asks you to:<\/p>\n<ul>\n<li>Be clear and fair about what you collect and why<\/li>\n<li>collect only what is necessary, keep data accurate, and delete when purpose is achieved<\/li>\n<li>Protect data from loss and misuse<\/li>\n<li>Be able to document that you comply with the rules<\/li>\n<\/ul>\n<p>It corresponds to the principles: lawfulness, fairness &amp; transparency; purpose limitation; data minimization; accuracy; storage limitation; integrity &amp; confidentiality; and accountability.<\/p>\n<h2 aria-level=\"2\"><span class=\"TextRun MacChromeBold SCXW109195477 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW109195477 BCX0\" data-ccp-parastyle=\"heading 2\">5 <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW109195477 BCX0\" data-ccp-parastyle=\"heading 2\">everyday examples<\/span><span class=\"NormalTextRun SCXW109195477 BCX0\" data-ccp-parastyle=\"heading 2\"> (<\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW109195477 BCX0\" data-ccp-parastyle=\"heading 2\">and<\/span> <span class=\"NormalTextRun SpellingErrorV2Themed SCXW109195477 BCX0\" data-ccp-parastyle=\"heading 2\">what<\/span><span class=\"NormalTextRun SCXW109195477 BCX0\" style=\"color: #e96569;\" data-ccp-parastyle=\"heading 2\"> GDPR <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW109195477 BCX0\" data-ccp-parastyle=\"heading 2\">expects<\/span><span class=\"NormalTextRun SCXW109195477 BCX0\" data-ccp-parastyle=\"heading 2\">)<\/span><\/span><span class=\"EOP SCXW109195477 BCX0\" data-ccp-props=\"{\"134233117\":false,\"134233118\":false,\"134245418\":true,\"134245529\":true,\"335559738\":299,\"335559739\":299}\"> <\/span><\/h2>\n<ol>\n<li><strong>Newsletters<\/strong>: Tell what you get and how to unsubscribe; don&#8217;t add people to other lists without a valid reason.<\/li>\n<li><strong>Recruitment<\/strong>: Set deletion deadlines for applications; limit who can see them.<\/li>\n<li><strong>CCTV at reception<\/strong>: Set up signage, set retention periods and control access.<\/li>\n<li><strong>Customer service tickets<\/strong>: Save only what is necessary to resolve the issue; avoid copying sensitive data in chat tools.<\/li>\n<li><strong>Employee photos on intranet:<\/strong> Use a legal basis (often legitimate interest); provide the option to opt-out where appropriate.<\/li>\n<\/ol>\n<h2><span class=\"TextRun MacChromeBold SCXW205069367 BCX0\" lang=\"DA-DK\" xml:lang=\"DA-DK\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW205069367 BCX0\" data-ccp-parastyle=\"heading 2\">Roles and agreements?<\/span><\/span><span class=\"EOP SCXW205069367 BCX0\" data-ccp-props=\"{\"134233117\":false,\"134233118\":false,\"134245418\":true,\"134245529\":true,\"335559738\":299,\"335559739\":299}\"> <\/span><\/h2>\n<ul>\n<li>Data controller: determines the purpose and means (e.g. your company running payroll).<\/li>\n<li>Data processor: processes data on your behalf (e.g. your payroll provider).<\/li>\n<\/ul>\n<p>Always create a data processing agreement (DPA) with suppliers.<\/p>\n<h2><span class=\"EOP SCXW39236393 BCX0\" data-ccp-props=\"{\"134245418\":true,\"134245529\":true,\"335559738\":160,\"335559739\":80}\"><span class=\"TextRun MacChromeBold SCXW72732562 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SpellingErrorV2Themed SCXW72732562 BCX0\" data-ccp-parastyle=\"heading 2\">What is<\/span><span class=\"NormalTextRun SCXW72732562 BCX0\" data-ccp-parastyle=\"heading 2\"> GDPR <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW72732562 BCX0\" data-ccp-parastyle=\"heading 2\">is not<\/span><span class=\"NormalTextRun SCXW72732562 BCX0\" data-ccp-parastyle=\"heading 2\"> is?<\/span><\/span><\/span><\/h2>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Not just &#8220;consent&#8221;. There are six lawful bases for processing &#8211; consent is only one. <\/span><span data-ccp-props=\"{\"134233117\":false,\"134233118\":false,\"335559738\":240,\"335559739\":240}\"> <\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Not just an IT project<\/span><b><span data-contrast=\"auto\">HR, Marketing, Sales, Sales, Finance<\/span><\/b><span data-contrast=\"auto\"> also work with personal data.<\/span><span data-ccp-props=\"{\"134233117\":false,\"134233118\":false,\"335559738\":240,\"335559739\":240}\"> <\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{\"335552541\":1,\"335559685\":720,\"335559991\":360,\"469769226\":\"Symbol\",\"469769242\":[8226],\"469777803\":\"left\",\"469777804\":\"\uf0b7\",\"469777815\":\"hybridMultilevel\"}\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">Not a one-off task-it&#8217;s ongoing governance.<\/span><span data-ccp-props=\"{\"134233117\":false,\"134233118\":false,\"335559738\":240,\"335559739\":240}\"> <\/span><\/li>\n<\/ul>\n<h2 aria-level=\"2\"><span class=\"TextRun MacChromeBold SCXW132773352 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW132773352 BCX0\" data-ccp-parastyle=\"heading 2\">Three <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW132773352 BCX0\" data-ccp-parastyle=\"heading 2\">quick<\/span> <span style=\"color: #e96569;\"><span class=\"NormalTextRun SpellingErrorV2Themed SCXW132773352 BCX0\" data-ccp-parastyle=\"heading 2\">next<\/span> <span class=\"NormalTextRun SpellingErrorV2Themed SCXW132773352 BCX0\" data-ccp-parastyle=\"heading 2\">steps<\/span><\/span><\/span><span class=\"EOP SCXW132773352 BCX0\" data-ccp-props=\"{\"134233117\":false,\"134233118\":false,\"134245418\":true,\"134245529\":true,\"335559738\":299,\"335559739\":299}\"> <\/span><\/h2>\n<ol>\n<li><b><span data-contrast=\"auto\">Map data per department:<\/span><\/b><span data-contrast=\"auto\"> What is collected, why, where is it stored, who has access, how long do you store?<\/span><span data-ccp-props=\"{\"134233117\":false,\"134233118\":false,\"335559738\":240,\"335559739\":240}\"> <\/span><\/li>\n<li><b><span data-contrast=\"auto\">Choose legal basis + retention:<\/span><\/b><span data-contrast=\"auto\"> For recruitment, CRM, CCTV, cookies etc.<\/span><span data-ccp-props=\"{\"134233117\":false,\"134233118\":false,\"335559738\":240,\"335559739\":240}\"> <\/span><\/li>\n<li><b><span data-contrast=\"auto\">Train everyone<\/span><\/b><span data-contrast=\"auto\">so everyday decisions match the rules and can be documented by audit.<\/span><span data-ccp-props=\"{\"134233117\":false,\"134233118\":false,\"335559738\":240,\"335559739\":240}\"> <\/span><\/li>\n<\/ol>\n<h2 aria-level=\"2\">Get your entire organization up to <span style=\"color: #e96569;\">speed<\/span> &#8211; <span style=\"color: #e96569;\">fast<\/span><\/h2>\n<p><span data-contrast=\"auto\">Grape&#8217;s <\/span><a href=\"https:\/\/grapenordic.com\/en\/online-courses\/gdpr\/\"><b><span data-contrast=\"none\">GDPR Course<\/span><\/b><\/a> <span data-contrast=\"auto\">Gives the team a handle on the most important things in <\/span><b><span data-contrast=\"auto\">30 minutes<\/span><\/b><span data-contrast=\"auto\">, available in <\/span><b><span data-contrast=\"auto\">Danish and English<\/span><\/b><span data-contrast=\"auto\">and is developed  <\/span><b><span data-contrast=\"auto\">in collaboration with  <\/span><\/b><a href=\"https:\/\/www.hopp.dk\/\"><b><span data-contrast=\"none\">Hopp &amp; Partners<\/span><\/b><\/a><span data-contrast=\"auto\">  as  <\/span><b><span data-contrast=\"auto\">7 focused modules<\/span><\/b><span data-contrast=\"auto\">. 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